The IT Division is changing the algorithm we use to assign new NetIDs to the campus community. The change is being made to better accommodate life occurrences that may result in someone wanting to update their NetID.
Previously, we created NetIDs based on a person’s initials. Unfortunately, it is extremely difficult to change a person’s NetID – for various reasons, including multiple system integrations. So when staff members go through life changes, such as marriages, divorces, legal name changes, and even identity theft, they may have requested an update to their NetID. We have not been able to accommodate those requests. We are sensitive to the fact an identifier based on initials could eventually become a visible reminder in the event of significant life changes, though. That is why we are making this change.
Going forward, NetIDs will be assigned on a random basis, with no connection to initials. For example, a new individual “Alex M. Smith” might be randomly assigned the NetID “piw37.” The new NetId has no direct correlation with the person’s name. The goal is to avoid any association of the assigned NetID with the individual’s identity, and therefore, eliminate the need for a change should someone’s life circumstances change.
Typically, a NetID is used for logging into systems, and is the prefix for default Texas State email addresses (netid@txstate.edu). All users have the ability to create an alias for their email (such as firstname.lastname@txstate.edu) so the NetID is not displayed in most situations. We recommend users take advantage of setting an alias, especially those who join the university under the new NetID scheme.
This change in NetID assignments will take place beginning Aug. 20, 2020. It does not affect NetIDs already in place.
Ken Pierce is Vice President for Information Technology and CIO.
